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Tuesday, February 18, 2020

FamilySearch's Unindexed Images

Recently, FamilySearch made an update to their website in attempts to draw more attention to the wealth of unindexed records in their catalog, all available for free. The records available by using the search or even the collections list are a drop in the water compared to their vast catalog. You have always been able to access the catalog by click on "Search" and then "Catalog" from the drop down menu. Although it's readily available, it generally does not get used by people who don't know what it is or how to use it. Due to the fact that the images are not indexed, you can't search them by name or other details, you have to manually browse the images. To find the right collection, you have to search by location, collection title or author, keyword, subject, or, if you know it, film number (because the catalog used to be for looking up film rolls you could order). It's usually best to search by location, but this also requires knowing what jurisdictional "level" records are held at. For example, probate records are usually held at county level, so if you're searching for probates in Bucks County, Pennsylvania, you have to search the location field for Bucks County, Pennsylvania. Looking under just Pennsylvania will not find collections cataloged at lower levels, like county or city.

FamilySearch Catalog

FamilySearch's answer to this was to create a new option under the "Search" menu at the top of the site called "Images". Here, they have tried to simplify a way to find unindexed collections by making the location search field the only option unless you click on "more" and again on "advanced", which allows you to also search by time period, record/collection type, film number, etc. But unfortunately, the results seem to be lacking a lot of existing collections and the ones it does include are organized in a very convoluted way.

In the catalog, if I search for Philadelphia, Pennsylvania, I get a list of record/collection types, which I can click on to see the individual collections and select any of them. Fairly straightforward. In the new "Images" search, I get a huge list of over 8,000 results, many of which seem to be from the same collection but for some inexplicable reason, are broken down into multiple results (it appears they are broken down by individual film roll number, even though the film number isn't included in the results list). This means, for example, there's dozens of listings of probate collections, sometimes even multiple listings for probates from the same year! How am I supposed to know which one to use? In the screenshot below, it shows how if I'm looking for a Philadelphia probate record from 1913, there's multiple listings for it, and they aren't duplicates, they're different records. This is going to be far more confusing for people than the catalog ever was.


Of course, I can narrow down the results by using those more advanced search options, like adding a year and record type (1913, Probate), but that doesn't solve the problem of there being multiple results just for 1913 Philadelphia Probate records. In fact, there's 115 results! How on earth am I supposed to know which one to use? There is literally nothing distinguishing them from each other except sometimes the image count.

Maybe I just haven't gotten the hang of it yet, but so far, I haven't had any luck finding actual records or collections I know exist in the catalog with this new "Images" search option. As far as I can tell, it looks like they are not including collections that are only visible at a Family History Center or affiliate library, which is a huge portion of their catalog.

I do not understand the purpose or function of this new Images search. They now have 3 different ways to find records on their website (for some, it was confusing enough as it was to have 2 different ways), and none of them include their entire database of records. Honestly, I suggest you skip this and just use the catalog or search engine as usual.

3 comments:

  1. I had a different experience from you, finding record collections I didn't know existed for various localities in England. While I agree it's not perfect, at least it gives me an idea of what else is in the catalogue that I haven't found before (and I'm a librarian). That said, I haven't actually found any ancestors yet in the record sets I've browsed.

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  2. I searched church parishes in Paris, France for a date after 1850. Picked one of the registers offered and opened it........All the records were from ITALY. Really? I guess they need to do more work. Annick H.

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  3. Just as aside, Family Search is coming to one of our local museums to upload probates and wills. As of now they are going to train people to do it and they expect it to take 6 months. We expect them to come to our museum next as we have quite a few old court house records. So expect a lot more record in the future.

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